UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the
Registrant
x
Filed by a
Party other than the Registrant
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Check the
appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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x
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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BOTETOURT BANKSHARES, INC.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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x
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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(1)
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Title of each class of securities to which the transaction applies:
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(2)
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Aggregate number of securities to which the transaction applies:
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(3)
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Per unit price or other underlying value of the transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which
the filing fee is calculated and state how it was determined):
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(4)
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Proposed maximum aggregate value of the transaction:
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(5)
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Total fee paid:
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¨
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify
the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration Statement No.:
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Filing Party:
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Date Filed:
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March 26, 2012
Dear Stockholder,
You are
cordially invited to attend the 2012 Annual Meeting of Stockholders of Botetourt Bankshares, Inc., the holding company for Bank of Botetourt. The meeting will be held on Wednesday, May 16, 2012, beginning at 2:30 p.m. at Buchanan Theatre, 19778
Main Street in Buchanan, Virginia.
The accompanying notice and proxy statement describe the matters to be presented at the
meeting. The purpose of this meeting is to elect directors of the Company, to ratify the appointment of our independent registered accounting firm, and to transact any other business that may properly come before the meeting.
Please complete, sign, date, and return the enclosed proxy form as soon as possible. Whether or not you will be able to attend the Annual
Meeting, it is important that your shares be represented and your vote recorded. This proxy may be revoked by you at any time before it is voted at the Annual Meeting.
Despite a difficult and disappointing year for financial performance, stockholder support and loyalty has been demonstrated and appreciated. We hope to see you at our Annual Meeting.
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Sincerely,
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H. Watts Steger, III
Chairman & CEO
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BOTETOURT BANKSHARES, INC.
19747 Main Street
P.O. Box 339
Buchanan, Virginia 24066-0339
Notice of 2012 Annual Meeting of
Stockholders
To be held May 16, 2012
The 2012 Annual Meeting of Stockholders of Botetourt Bankshares, Inc. will be held at Buchanan Theatre at 19778 Main Street in Buchanan, Virginia on Wednesday, May 16, 2012, at 2:30 p.m. for the
following purposes:
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1.
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To elect the Directors of the Board of the Company to serve until the next annual meeting, as described in the proxy statement accompanying this notice.
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2.
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To ratify the appointment of Elliott Davis, LLC as the independent registered accounting firm.
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3.
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To transact such other business as may properly come before the meeting or any adjournment.
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Stockholders of record at close of business on March 23, 2012 are entitled to notice of and to vote at the annual meeting or any
adjournment.
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By Order of the Board of Directors
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H. Watts Steger, III
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Chairman & Chief Executive Officer
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IMPORTANT NOTICE
PLEASE COMPLETE, SIGN, DATE AND RETURN THE ENCLOSED PROXY FORM IN THE ACCOMPANYING ENVELOPE SO THAT YOUR SHARES WILL BE REPRESENTED AT THE MEETING. STOCKHOLDERS ATTENDING THE MEETING MAY REVOKE THEIR
PROXIES AND PERSONALLY VOTE ON ALL MATTERS WHICH ARE CONSIDERED AT ANY TIME BEFORE VOTING OCCURS.
PROXY STATEMENT
ANNUAL MEETING OF STOCKHOLDERS
March 26, 2012
GENERAL INFORMATION
This proxy statement is furnished in connection with the solicitation by and on behalf of the Board of Directors (the Board)
of the enclosed proxy to be used at the 2012 Annual Meeting of Stockholders of Botetourt Bankshares, Inc., (the Company) to be held at
Buchanan Theatre at 19778 Main Street in Buchanan, Virginia, on Wednesday, May 16, 2012, at
2:30 p.m.
, and at any adjournments of that meeting, if necessary. The principal executive offices of the Company are located at 19747 Main Street, Buchanan, Virginia 24066. The approximate mailing date of this Proxy Statement and the
accompanying proxy is April 5, 2012.
All properly executed proxies delivered pursuant to this solicitation will be voted
as instructed, and in the absence of instructions will be voted FOR the election of Director nominees and FOR the ratification of the appointment of the independent registered accounting firm. Any stockholder who has executed a proxy and attends the
Annual Meeting may elect to vote in person rather than by proxy. A stockholder may revoke his or her proxy at any time before it is exercised (i) by filing written notice with the Secretary of Botetourt Bankshares (Secretary, Botetourt
Bankshares, Inc., P.O. Box 339, Buchanan, Virginia 24066-0339); (ii) by filing a later valid proxy with the Secretary of Botetourt Bankshares; or (iii) by appearing at the Annual Meeting or any adjournment and giving the Secretary notice
of his or her intention to vote in person. However, any such revocation will not affect any vote previously taken. Presence at the Annual Meeting does not of itself revoke your proxy. We follow with answers to some common questions about this
material and about our Annual Meeting.
Important Notice Regarding the Availability of Proxy Materials for the Stockholder
Meeting to Be Held on May 16, 2012:
The Notice of 2012 Annual Meeting of Stockholders and Proxy Statement and the 2011 Annual Report to Stockholders are available on the internet at the following website:
http://www.cfpproxy.com/6544
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Who may vote at the meeting?
The Board of Directors of Botetourt Bankshares, Inc. has fixed March 23, 2012, as the record date for stockholders entitled to notice
of and to vote at the Annual Meeting. Only stockholders of record at the close of business on that date will be entitled to vote. Each share of common stock is entitled to one vote on all matters presented at the meeting. This includes shares held
directly in your name and shares held for you in an account with a broker, bank or other nominee (shares held in street name).
How many shares must be present to hold the meeting?
A majority of Botetourt Bankshares outstanding shares of common stock as of the record date must be present at the meeting in order
to hold the meeting and conduct business. This is called a quorum. As of March 23, 2012, we had 1,409,519 shares of common stock outstanding, so 704,760 shares must be present at the meeting, either in person or by proxy, to satisfy
this quorum requirement. Abstentions and broker non-votes are counted for the purposes of determining whether a quorum has been reached in the meeting but not considered in determining the number of votes cast with respect to such matters.
Votes may be cast For or Withhold with regard to the election of directors. If a quorum is present,
the nominees receiving the greatest number of affirmative votes cast at the Annual Meeting will be elected directors; therefore abstentions or votes withheld will have no effect. If a quorum is present, broker non-votes likewise will have no effect
on the election of directors. It should be noted, however, that discretionary voting by brokers in uncontested elections of directors has been eliminated.
Your vote is especially important, since your broker no longer has the discretion to vote
shares held on your behalf with respect to the election of directors.
If you hold your shares through a broker and do not provide your broker with voting instructions, that will result in a broker non-vote for each share that you hold. A large
number of broker non-votes could affect the ability of the Company to achieve a quorum at the Annual Meeting.
What proposals will be voted
on at the meeting?
The first voting proposal is for the election of the directors. The second voting proposal is for the
ratification of the appointment of Elliott Davis, LLC as the independent registered accounting firm.
Who is requesting my vote?
The Board of Directors of this Company is soliciting proxies on its behalf in the enclosed form. These solicitations will
be conducted primarily through the mail. Please mail your completed proxy in the envelope included with these proxy materials. In addition to the use of the mail, directors, officers or employees of the Company or Bank of Botetourt (the
Bank) may solicit your proxy by telephone or other means. No director or employee who solicits proxies will receive any additional compensation for that effort, although they may be reimbursed for out-of-pocket expenses. The cost of
preparing, assembling, and mailing this Proxy Statement, the Notice of Meeting, and the enclosed proxy is borne by the Company.
How many
votes are required to approve each proposal?
The approval of the election of directors requires a quorum equaling the vote
of at least one-half (50%) of the Companys outstanding shares of common stock. Directors will be elected by a plurality of the votes cast at the Annual Meeting. This means that the three nominees receiving the most votes cast at the
meeting will be elected as directors, even if
one or more does not receive a majority of the votes submitted. IF SOMEONE ELSE HOLDS YOUR SHARES, WE URGE YOU TO CONTACT THE PERSON OR BROKER RESPONSIBLE FOR YOUR ACCOUNT TODAY AND INSTRUCT THEM
TO EXECUTE A PROXY ON YOUR BEHALF FOR THE ANNUAL MEETING.
The approval of the ratification of the appointment of Elliott
Davis, LLC as the independent registered accounting firm requires the vote of more than one-half (50%) of the shares voted, provided that a quorum is reached.
How do I vote?
You may vote by mail by completing the enclosed proxy card,
signing it, and mailing it in the enclosed return envelope provided. If your stock is held in street name, follow the directions from your broker and return to them your voting instruction card. You may provide a legal proxy naming
another person, and that person may attend the meeting and vote in your stead. You also may vote in person, whether or not you vote by mail, by attending the Annual Meeting.
Principal Holders of Capital Stock
The following table shows the share
ownership as of March 26, 2012, of the stockholders known to the Company to be the beneficial owner of more than 5% of the Companys common stock.
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NAME AND ADDRESS
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AMOUNT AND NATURE
OF BENEFICIAL
OWNERSHIP(1)
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OWNERSHIP AS A
PERCENTAGE
OF
COMMON STOCK
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Norma P. Wells Living Trust
Post Office Box 422
Buchanan, VA 24066
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58,709
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4.17
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%
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The Norma P. Wells Irrevocable Insurance Trust
Post Office Box 422
Buchanan, VA 24066
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20,932
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1.48
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%
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Norma P. Wells Marital Trust
Post Office Box 422
Buchanan, VA 24066
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5,509
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0.39
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%
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Total
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85,150
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6.04
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%
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(1)
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In general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of a security, has the power
to dispose of or direct the disposition of the security, or has or has the right to acquire beneficial ownership within 60 days.
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Specific holdings of the directors and executive officers and holdings as a group can be
found on pages 6-8.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Based upon a review of beneficial ownership reporting Forms 3, 4 and 5 furnished to the Company under Rule 16a-3(e) of the SEC, and upon
appropriate written representations, we believe that all reports of initial and subsequent changes in beneficial ownership of the Companys securities as required pursuant to Section 16(a) of the Securities Exchange Act of 1934, as amended
(the Exchange Act), were filed with the Commission on a timely basis during 2011 by all persons who were directors or executive officers of the Company at any time during the year, with the following exception.
The Company filed a Form 4 late on behalf of its insiders, Joyce Kessinger, Jennifer S. Theimer and George E. Honts, IV regarding
automatic purchases of the Companys common stock through our Dividend Reinvestment and Stock Purchase Plan on November 18, 2011 that added 58.8, 10.3, and 17.6 shares, respectively, to their beneficial ownership. The Company discovered
the purchases during a routine review of reports from the Companys transfer agent. As of the date of the late Form 4 filing, each of the three insiders total ownership of Company common stock was less than 1.0% of the total outstanding.
ITEM I - ELECTION OF DIRECTORS
The Companys Board is divided into three classes (I, II, and III). The terms of office for three Class III directors will expire at the Annual Meeting, and the nominees to serve as Class III
directors are set forth below. All three nominees currently serve as directors of the Company. Ms. Kessinger was originally appointed a director of the Bank in 1986 and then became a director of the Company when we formed the holding company.
Mr. Baker was elected as a director of the Bank and the Company in 2001. Mr. Steger was originally appointed a director of the Bank in 1976, when he became Chief Executive Officer of the Bank, and then became a director of the Company when
we formed the holding company. If elected, the Class III directors will serve until the Annual Meeting of Stockholders held in 2015 or until their respective successors are duly elected and qualified.
The persons named in the enclosed proxy intend to vote for the election of the three persons named below. Proxies will be voted for the
election as directors of the nominees listed below (or, if unexpectedly unavailable, for such substitutes as the Board of Directors may designate). The Board of Directors does not anticipate that any nominees will be unavailable for election.
The Board of Directors unanimously recommends that stockholders vote FOR the election of the nominees set
forth in this Proxy Statement.
The election of each nominee for director requires the affirmative vote of the holders of a plurality of the shares of common stock cast in the election of directors.
ITEM II - RATIFICATION OF THE APPOINTMENT OF THE INDEPENDENT REGISTERED ACCOUNTING FIRM
Upon recommendation and selection by the Audit Committee, Elliott Davis, LLC (Elliott Davis) has been appointed as the
independent registered accounting firm to audit the financial statements of the Company for the year ending December 31, 2012. This appointment is subject to ratification by the stockholders. A representative of Elliott Davis is expected to
attend the meeting with the opportunity to make a statement and/or respond to appropriate questions from stockholders. Elliott Davis has served as the independent registered accounting firm of the Company since 2002.
In the event stockholders do not ratify the selection of Elliott Davis, the Audit Committee and the Board of Directors would review their
future selection of registered independent accounting firms.
INFORMATION CONCERNING DIRECTORS AND NOMINEES
The following information, including principal occupation, is given in connection with the nominees for election to the Board at the
Annual Meeting, for the directors who will continue in office after the Annual Meeting and for the non-director Named Executive Officers of the Company.
DIRECTOR NOMINEES
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Nominees (Age)
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Director
Since (*)
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Principal Occupation
And Directorships
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Shares
Owned
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% of
Total
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CLASS III (Serving until 2015)
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Edgar K. Baker (67)
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2001
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President Cavalier Equipment, President Kav Kan
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11,785.0
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**
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(1)
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Joyce R. Kessinger (59)
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1986
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Director of Human Resources, Boxley Materials Company, a construction materials supplier company
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24,923.6
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1.77%
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(2)
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H. Watts Steger, III (64)
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1976
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Chairman, President & CEO of the Company and Chairman of Bank of Botetourt
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55,000.0
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3.90%
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(3)
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DIRECTORS WHO WILL CONTINUE IN OFFICE
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Nominees (Age)
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Director
Since (*)
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Principal Occupation
And Directorships
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Shares
Owned
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% of
Total
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CLASS I (Serving until 2013)
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D. Bruce Patterson (61)
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2001
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Rockbridge County Clerk of Circuit Court
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8,014.4
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**
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(4)
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F. Lindsey Stinnett (71)
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1980
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Farmer
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17,758.0
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1.26%
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(5)
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John B. Williamson, III (57)
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2003
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Chairman, President & CEO, RGC Resources, Inc., a public reporting energy provider company
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17,520.3
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1.24%
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(6)
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CLASS II (Serving until 2014)
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Robert J. Berkstresser (61)
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2011
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President of Vesuvius, Inc., a truck travel service company
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4,799.0
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**
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(7)
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G. Lyn Hayth, III (53)
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1990
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Secretary of the Company; President & CEO of Bank of Botetourt
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8,069.4
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**
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(8)
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Tommy L. Moore (62)
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1982
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Botetourt County Clerk of Circuit Court
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16,699.7
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1.18
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%
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(*)
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If prior to October 1, 1997, reflects the year that director joined the Board of the Bank, the Companys sole subsidiary. Effective October 1, 1997, the
Company became the holding company for the Bank.
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NON-DIRECTOR NAMED EXECUTIVE OFFICERS
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Name (Age)
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Named
Executive
Officer
Since
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Position
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Shares
Owned
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% of
Total
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Michelle A. Crook (40)
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2006
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Senior Vice President & Chief Financial Officer
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2,978.8
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**
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(9)
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P. Duaine Fitzgerald (60)
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2006
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Senior Vice President Financial Services
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2,172.0
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**
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(10)
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George E. Honts, IV (40)
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2010
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Senior Vice President Commercial Lending & Business Banking
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1,592.5
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**
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(11)
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Andrew T. Shotwell (45)
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2006
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Senior Vice President Bank Operations
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1,553.0
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**
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(12)
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Jennifer S. Theimer (40)
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2007
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Senior Vice President & Chief Risk Officer
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1,206.0
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**
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(13)
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Vicky M. Wheeler (60)
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2006
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Senior Vice President Branch Administration & Human Resources
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2,002.0
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**
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(14)
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15 Directors and Named Executive Officers as a group
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176,073.7
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12.49%
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(15)
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**
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Controls less than 1% of the total shares outstanding. There are no additional shares acquirable within 60 days that are part of any Company plan.
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(1)
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Mr. Baker holds 1,500 shares in his own name; 1,000 shares are held jointly with his wife, 2,000 shares are held solely by his wife, 3,785 shares are held in The
Edgar Kyle Baker Amended & Restated Revocable Trust, and 3,500 shares are held in The Joann Shorter Baker Amended & Restated Revocable Trust and are reported in his total beneficial ownership.
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(2)
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Mrs. Kessinger holds 19,814.4 shares in her own name; 5,109.2 shares are held solely by her husband, and are reported in her total beneficial ownership.
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(3)
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Mr. Steger holds 51,000 shares in his own name; 4,000 shares are held solely by his wife, and are reported in his total beneficial ownership.
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(4)
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Mr. Patterson holds 7,889.4 shares in his own name; 125.0 shares are held by his wife, and are reported in his total beneficial ownership.
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(5)
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Mr. Stinnett holds 13,108 shares in his own name; 3,650 shares are held jointly with his wife, and 1,000 shares are held solely by his wife, and are reported in
his total beneficial ownership.
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(6)
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Mr. Williamson holds 2,678 shares in his own name; 14,842.3 shares are held jointly with his wife, and are reported in his total beneficial ownership.
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(7)
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Mr. Berkstresser holds 1,603 shares in his own name and 3,196 shares are held by Mr. Berkstresser as custodian for his child, and are reported in his total
beneficial ownership.
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(8)
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Mr. Hayth holds 2,431.0 shares in his own name; 5,370.8 shares are held jointly with his wife, and 267.6 shares are held by Mr. Hayth as custodian for his
children, and are reported in his total beneficial ownership.
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(9)
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Mrs. Crook holds 2,927.8 shares in her own name; 51 shares are held solely by her husband, and are reported in her total beneficial ownership.
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(10)
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Mr. Fitzgerald holds 2,022 shares in his own name; 150 shares are held solely by his wife, and are reported in his total beneficial ownership.
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(11)
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Mr. Honts holds 1,410.7 shares in his own name and 181.8 shares are held by Mr. Honts as custodian for his child, and are reported in his total beneficial
ownership.
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(12)
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Mr. Shotwell holds 1,388 shares jointly with his wife, and 165 shares are held by Mr. Shotwell as custodian for his children, and are reported in his total
beneficial ownership.
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(13)
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Mrs. Theimer holds 603 shares in her own name; 603 shares are held solely by her husband, and are reported in her total beneficial ownership.
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(14)
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Mrs. Wheeler holds 952 shares in her own name; 1,050 shares are held jointly with her husband, and are reported in her total beneficial ownership.
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(15)
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None of the listed individuals has stock options exercisable within 60 days, computed in accordance with SEC Rule 13d-3.
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UNLESS AUTHORITY FOR THE NOMINEES IS WITHHELD, THE SHARES REPRESENTED BY THE ENCLOSED PROXY CARD, IF EXECUTED AND RETURNED, WILL BE VOTED FOR THE
ELECTION OF THE NOMINEES PROPOSED BY THE BOARD OF DIRECTORS.
DIRECTORS QUALIFICATIONS
Members of the Board of Directors of Botetourt Bankshares, Inc. are expected to have the appropriate skill and characteristics necessary
to function in our current operating environment and contribute to our future direction and strategies. These include legal, financial, management, and other relevant skills, varying experience, perspective, residence, background, and age.
The Corporate Governance & Nominations Committee of the Company consists of Mr. Stinnett, Mr. Williamson
and Ms. Kessinger, all independent directors. That Committee considers individuals to nominate as directors. The Board has not approved a Corporate Governance & Nominations Committee charter. The Corporate Governance &
Nominations Committee generally considers a nominees character, standing in and reflection of the community, financial expertise, and likely integration with the existing board. Any stockholder wishing to nominate a candidate for director may
do so by writing a letter to the Board of Directors, including a written consent to be a director by the candidate, sufficient background information about the candidate, sufficient identification of the nominating stockholder, and a representation
by the nominating stockholder that he or she will appear in the Annual Meeting of Stockholders (in person or by proxy) to nominate the proposed candidate. Nominations must be received by the Board of Directors at the main office of the Company no
later than February 1, 2013, in order for that candidate to be considered by the board next year. Any candidate submitted by a stockholder will be reviewed and considered in the same manner as the other candidates, based on their respective
qualifications. Qualifications required may vary depending on the areas of expertise needed at the time, but minimum qualifications include extensive business leadership experience, knowledge of relevant issues, contacts and standing in the
communities served, and time available to perform the responsibilities of a director. Additionally, no individual may be nominated for election or elected as a director if on the date elected, the individual would be age 72 or older.
The Board has determined each director and director nominee meets the personal traits and qualifications outlined above. In considering
the directors and director nominees individual experience, qualifications, attributes and skills, the Board has concluded that the appropriate experience, qualifications, attributes and skills are represented for the Board as a whole and
for each of the Boards committees. In addition, each director and director nominee possesses characteristics that led the Board to conclude that he or she should serve as a director. The following paragraphs provide information as of the date
of this proxy statement about each director and director nominee, including information each director and director nominee has given us about all positions he or she holds, his or her principal occupation and business experience for the past five
years, and the names of other publicly-held companies (if any) of which he or she currently serves as a director or has served as a director during the past five years. In addition to the information presented below regarding each directors
and nominees specific experience, qualifications, attributes and skills that led our Board to the conclusion that he or she should serve as a director, we also believe that all of our directors and director nominees are known locally for
integrity, honesty, and adherence to high ethical standards. Each director has demonstrated business and financial intelligence, an ability to exercise sound judgment, compatibility with other directors, as well as a commitment to service to the
Company and our Board.
Edgar K. Baker, Director since 2001
Mr. Baker is President of Cavalier Equipment Corporation and Kav Kan Corporation, both located in Botetourt County, and he is Vice
President of Roanoke Welding Company. Mr. Baker is Chairman of the Board of Rockydale Quarry Corporation and serves on the board of directors of Cavalier Equipment Corporation, Kav Kan Corporation, Roanoke Welding Company, Friendship
Foundation, Appomattox Lime Company and the Botetourt County Industrial Authority. Mr. Baker is a graduate of Danville Technical Institute. He has been active in local business for over 30 years and previously served on a local advisory board
of a Virginia bank. Mr. Bakers knowledge of real estate, together with extensive experience in business transactions, brings valuable insight to our Board. His intimate knowledge of our Companys Botetourt, Roanoke and Franklin
County markets provides valuable assistance in our strategic planning.
Joyce R. Kessinger, Director since 1986
Ms. Kessinger is the Director of Human Resources with Boxley Materials Company, a construction materials supplier company, since
1994. Prior to her employment with Boxley, Ms. Kessinger had employment experience in hotel management, serving as vice president of operations for a lodging company for eleven years. Ms. Kessinger is currently serving on the Botetourt
County Industrial Development Authority and as a director for the Western Virginia Workforce Development Board. She is a past president of the Botetourt County Chamber of Commerce and the Smith Mountain Lake 4-H Educational Center.
Ms. Kessinger earned a Bachelor of Science degree in Mass Communications from Virginia Commonwealth University. Ms. Kessinger is a valuable resource to our Board given her extensive background and experience in human resources,
compensation, benefits, and employee relations matters.
H. Watts Steger, III, Director since 1976
Mr. Steger is Chairman, President and Chief Executive Officer of the Company and retired as Chief Executive Officer of the Bank in
2010 after serving in that capacity for 34 years. During Mr. Stegers career, the Bank and Company have grown from a one office institution in Botetourt County with $20 million in assets to an institution with ten banking offices located
in four Virginia counties and over $300 million in assets. Mr. Steger has had extensive involvement with numerous banking associations within the banking industry, including the Virginia Bankers Association, the Virginia Association of
Community Banks and the Independent Community Bankers of America. He is a past Chairman of the Virginia Bankers Association, a past Chairman and board member of the Virginia Association of Community Banks and a past board member of the Independent
Community Bankers of America. Mr. Steger currently serves on the boards of the Virginia Bankers Association Benefits Board, the Virginia Bankers Association Educational Foundation, and the Roanoke Regional Chamber of Commerce. He earned a
Bachelor of Science degree
from Hampden-Sydney College. Mr. Steger is a graduate of the Virginia Bankers School of Bank Management at University of Virginia and the Graduate School of Banking of the South at Louisiana
State University. He currently serves on the teaching faculty of both schools. Mr. Steger provides our Board with extensive experience in banking and executive management, and his involvement as an industry leader provides insight to our Board
regarding issues that impact both our Company and our communities.
D. Bruce Patterson, Director since 2001
Mr. Patterson is the current Clerk of the Circuit Court of Rockbridge County, Virginia, serving in that capacity since 1978. Circuit
courts in Virginia are repositories of real estate filings, in addition to legal filings, so the local Clerk often is positioned to understand the countys business and legal climate. Prior to his election as circuit court clerk,
Mr. Patterson was employed as an internal auditor with First National Bank of Lexington, Virginia. Mr. Patterson is a past president of the Virginia Court Clerks Association and is a past president of the Brownsburg Ruritan Club,
also having served as district governor of the Natural Bridge District of Ruritan clubs. Mr. Patterson received a Bachelor of Science degree in Public Administration from Virginia Tech and a Master of Science degree in Business Management from
Virginia Commonwealth University. Mr. Pattersons prior bank auditing experience provides our Board with valuable expertise in this area, and his long-standing local leadership provides the Company with intimate knowledge of the Rockbridge
area market.
F. Lindsey Stinnett, Director since 1980
Mr. Stinnett is a cattle farmer and former owner of Wattstull Shell service station in Buchanan, Virginia, which he operated for thirty years. He is actively involved in area farm organizations,
including the Botetourt County Farm Bureau and the Botetourt Regional Cattlemans Association. Mr. Stinnetts lifelong involvement in agriculture and his prior business experience provide insight and expertise to our Board in dealing
with these segments of the Companys customer base.
John B. Williamson, III, Director since 2003
Mr. Williamson is Chairman, President and CEO of RGC Resources, Inc., a Nasdaq-listed company and parent of Roanoke Gas Company.
Mr. Williamson has formerly served in government executive capacities including as County Administrator for Botetourt and Nelson Counties. Mr. Williamson currently serves on the boards of Luna Innovations, Optical Cable Corporation,
Corning Natural Gas Corporation, Friendship Foundation, and Virginia Tech Corporate Research Center. Mr. Williamson has previously served as chairman of the Roanoke Regional Chamber of Commerce, Roanoke Valley Business Council, Economic
Development Partnership of Roanoke Valley, Virginia Western Community College Education Foundation, Total Action Against Poverty, and the Arts Council of the Blue Ridge. Mr. Williamson has previously served on the boards of Hollins University,
Lewis-Gale Medical Center, NTELOS Inc., Virginia Manufacturers Association, Western Virginia Water Authority, YMCA of Roanoke Valley, United Way of Roanoke
Valley, American Gas Association, The Taubman Museum of Art, Foundation for Roanoke Valley, and Synchrony, Inc. Mr. Williamson earned a Bachelor of Science degree in Business Administration
and Management from Virginia Commonwealth University and a Master of Business Administration from the College of William and Mary. Mr. Williamson has served as audit committee chairman for publicly traded companies and qualifies as a
financial expert for our audit committee. His many years of governmental, business, executive management and leadership experience provide an invaluable and unique perspective to our Board on corporate governance, risk management and
strategic issues.
Robert J. Berkstresser, Director since 2011
Mr. Berkstresser is President of Vesuvius, Inc., a privately held company whose principal operation is Lee-Hi Travel Plaza, located
in Lexington, Virginia. The company also manages a crane and rigging service, a towing service and a restaurant located in the travel plaza. Additionally, the company recently purchased Whites Travel Center in Raphine, Virginia.
Mr. Berkstresser is a past chairman and currently serves on the board of directors of the National Association of Truck Stop Operators, which represents truck stops and travel centers across the United States. Mr. Berkstresser is a former
member of the Rockbridge County Board of supervisors and also served as chairman of that board. Mr. Berkstresser is active in local political matters and has previously served as chairman of one of the political parties in Rockbridge County,
Buena Vista and Lexington, Virginia. Mr. Berkstresser currently is chairman for the Rockbridge Area Leadership Scholarships and has served on the boards of the Rockbridge United Way and Rockbridge Area YMCA. Mr. Berkstresser is a graduate
of Danville Community College. His many years of business experience, leadership and executive management, as well as an intimate knowledge of the Rockbridge area market, will provide our Board with an important perspective on community bank
strategy.
G. Lyn Hayth, III, Director since 1990
Mr. Hayth is Secretary of the Company and President & Chief Executive Officer of the Bank, where he has been employed for twenty-six years in numerous capacities, primarily involved in the
lending function for the Bank. Mr. Hayth began his banking career with the Farm Credit System prior to his employment with the Bank. Mr. Hayth has been involved in banking associations in the Commonwealth of Virginia, having served as a
director of the Virginia Association of Community Banks and is a current director of Community Bankers Bank in Richmond, Virginia and Bankers Insurance. Mr. Hayth is a member and director of the Kiwanis Club of Botetourt County and also a past
board member of the Botetourt County Public Schools Education Foundation. Mr. Hayth is also a past president of the Botetourt County Chamber of Commerce. Mr. Hayth received both a Bachelor of Science degree and a Master of Science degree
from Virginia Tech. He is also a graduate of the Virginia Bankers School of Bank Management at University of Virginia and the Graduate School of Banking of the South at Louisiana State University. Mr. Hayth brings to our Board an extensive
understanding of our Companys business as well as community banking and management experience.
Tommy L. Moore, Director since 1982
Mr. Moore is the Clerk of the Circuit Court of Botetourt County, Virginia, having been elected to that position in 1991. Circuit
courts in Virginia are repositories of real estate filings, in addition to legal filings, so the local Clerk often is positioned to understand the countys business and legal climate. Prior to his election as circuit court clerk, Mr. Moore
was engaged in the practice of law in Botetourt County for thirteen years, specializing in real estate law as well as other areas of general practice. Mr. Moore is a past president of the Virginia Court Clerks Association and currently
serves on the associations executive committee. Mr. Moore also serves as a director of the Botetourt County Public Schools Education Foundation and has served as president of the Foundation. Mr. Moore received a Bachelor of Arts
degree from Hampden-Sydney College and a Juris Doctor degree from the University of Virginia School of Law. Mr. Moore is a retired Colonel, United States Marine Corps Reserve. Mr. Moores legal expertise and leadership skills, in
addition to his long term on our board, provide our Board context and experience in corporate governance, business transactions and strategic issues.
BOARD OF DIRECTORS MEETINGS, LEADERSHIP STRUCTURE, AND RISK OVERSIGHT
Board
Committees and Attendance
During 2011 there were 15 meetings of the Board of Directors of the Company and 15 meetings of
the Board of Directors of the Bank. Each director, except Mr. Berkstresser, attended at least 75% of all meetings of the boards and committees on which he or she served. Since Mr. Berkstressers election in May 2011, he attended 7 of
10 meetings or 70.0%. The Board of Directors has an Audit Committee, a Loan Committee, and a Regulatory Compliance Committee which typically meet monthly, an Investment Committee, Compliance/Policy Review/Community Reinvestment Act Committee, Risk
Oversight Committee and Dividend Reinvestment Committee which meet quarterly, a Marketing Committee which meets semi-annually, and a Compensation Committee, Strategic Planning Committee, and Corporate Governance & Nominations Committee,
each of which meets as needed.
Leadership Structure
From the formation of the holding company in 1997 until his retirement from the Bank in 2010, H. Watts Steger, III has served as President and Chief Executive Officer. He also served as Chairman of the
Board of Directors. The Board of Directors believed that Mr. Steger was best suited to serve in that capacity based upon his significant leadership position, having served as Chief Executive Officer of the Companys subsidiary, Bank of
Botetourt, for over thirty-four years, his in-depth familiarity with the Companys business and his knowledge of the banking industry. In addition, the Board of Directors believed that Mr. Stegers combined roles as Chairman and CEO
position him to identify Botetourt Bankshares strategic priorities and lead the Board in planning to execute that Company strategy. While each of Botetourt Bankshares non-employee directors brings unique
experience, oversight and expertise from outside the Company and the banking industry, Mr. Stegers banking experience and expertise allowed him to focus Board decision-making on issues
most critical to the Companys overall success.
Upon Mr. Stegers retirement in 2010 as Bank President and
CEO, and his move to part-time employment, the leadership structure of the Board changed. Mr. Steger remains Chairman & CEO of the Company, while G. Lyn Hayth, III became President & CEO of the Bank of Botetourt, effective
July 1, 2010. The Board of Directors believes the segregation of the leadership duties of the Bank and the Company will aid this long term transition. This structure still provides uninterrupted and efficient flow of information between
management and the Board. It allows Mr. Steger to concentrate on promoting Botetourt Bankshares strategic development, while Mr. Hayth handles the daily oversight responsibilities of the operations of the Bank of Botetourt and its
subsidiaries.
Risk Oversight
The Board of Directors is responsible for consideration and oversight of risks facing the Company, and the Board is responsible for ensuring that material risks are identified and managed appropriately.
The Risk Oversight Committee meets quarterly with the Chief Risk Officer in order to review the Companys major risk exposures and reviews the steps management is taking to monitor and control such exposures. The Chief Executive Officers of
both the Company and the Bank attend when possible. Areas of risk profiled include competitive and strategic, compliance and regulatory, credit, interest rate, legal, liquidity, market, operational, reputational, and security. In 2011, the Bank
hired a financial consulting company to assist Bank management with regulatory consulting, asset/liability management, interest rate risk, and strategic planning to help mitigate some of the risk areas of the Bank. Directors also serve on various
committees that focus on major areas of risk in the Company that include but are not limited to loans, investments, and compensation. Directors discuss risk tolerance and risk mitigation strategies with management within these committees. All risk
oversight discussions are included in committee reports and a monthly risk management summary to the full Board of Directors.
Diversity
Policy
The Company does not have a diversity policy. However, we do not discriminate based on race, gender or national
origin. We strive to find experienced board members with a variety of expertise and management philosophies from all areas of our market in order to serve our customers well.
Stockholder Communications with the Board
The Company has an informal
process for stockholders to communicate with the Board of Directors. If you wish to communicate with the Board or any of its members, you may do so by sending written correspondence to the Board or any member at the Companys principal address,
Attention: Board of Directors, P.O. Box 339, Buchanan, Virginia 24066-0339.
Interest of Management in Certain Transactions
As of December 31, 2011 the total maximum extensions of credit to policymaking officers, directors, principal stockholders and their
associates amounted to $1,987,518 or 8.41%, of total year-end capital. The maximum aggregate amount of such indebtedness available in 2011 was $2,009,134 or 8.51% of total year-end capital. These loans were made in the ordinary course of the
Banks business, on the same terms, including interest rates and collateral, as those prevailing at the same time for comparable transactions with others, and do not involve more than the normal risks of collectability or present any
unfavorable features. None of these loans are past due or on non-accrual status. The Bank expects to have in the future similar banking transactions with officers, directors, principal stockholders and their associates.
Directors Compensation
Each of the directors of the Company is also a director of the Bank. Each member of the Board of the Bank receives a retainer of $8,400 per year and a fee ranging from $50 - $300 per committee meeting
attended. Directors may elect to defer all or a portion of said fees in accordance with a deferred compensation plan and stock purchase plan discussed below.
The following chart summarizes the annual cash compensation for the Companys directors during 2011:
2011 DIRECTOR COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
Name
|
|
Fees Earned
or
Paid in
Cash
($)
|
|
|
Total
($)
(2
)
|
|
|
|
|
Edgar K. Baker
|
|
|
11,350
|
|
|
|
11,350
|
|
|
|
|
Robert J. Berkstresser
|
|
|
5,900
|
|
|
|
5,900
|
|
|
|
|
G. Lyn Hayth, III
|
|
|
8,400
|
|
|
|
8,400
|
|
|
|
|
Joyce R. Kessinger
|
|
|
10,450
|
(1)
|
|
|
10,450
|
|
|
|
|
Gerald A. Marshall
(
3
)
|
|
|
3,800
|
(1)
|
|
|
3,800
|
|
|
|
|
Tommy L. Moore
|
|
|
11,650
|
(1)
|
|
|
11,650
|
|
|
|
|
D. Bruce Patterson
|
|
|
10,850
|
|
|
|
10,850
|
|
|
|
|
H. Watts Steger, III
|
|
|
8,400
|
|
|
|
8,400
|
|
|
|
|
F. Lindsey Stinnett
|
|
|
12,400
|
|
|
|
12,400
|
|
|
|
|
John B. Williamson, III
|
|
|
12,850
|
(1)
|
|
|
12,850
|
|
(1)
|
Amounts shown include fees deferred under the Virginia Bankers Association directors and Executive Nonqualified Deferred Compensation
Plan.
|
(2)
|
The Company does not provide stock awards, option awards, or non-equity incentive plan compensation to outside directors.
|
(3
)
|
Mr. Marshall
retired in May 2011.
|
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS, AND DIRECTOR INDEPENDENCE
Some of the directors and officers of the Company are at present, as in the past, customers of the Company, and the Company has had and
expects to have in the future banking transactions in the ordinary course of its business with directors, officers, principal stockholders and their associates, on substantially the same terms, including interest rates and collateral on loans, as
those prevailing at the same time for comparable transactions with others. These transactions do not involve more than the normal risk of collectability or present other unfavorable features. The aggregate outstanding balance of loans to directors,
executive officers and their associates, as a group, at December 31, 2011 was $1,987,518, or 8.41% of the Companys equity capital at that date.
There are no legal proceedings to which any director, officer, principal stockholder or associate is a party that would be material and adverse to the Company. Mr. Williamson was a director of NTELOS
Inc. in 2003 when it filed for Chapter 11 Bankruptcy protection. NTELOS Inc. was released from that status later that same year.
The Board of Directors of the Bank consists of these same individuals. We are not aware of any family relationship between any director or person nominated by the Company to become a director, nor are we
aware of any involvement in legal proceedings which are material to the ability or integrity of any director or person nominated to become a director. Only two of our nine directors, Messrs. Steger and Hayth, are not independent, because they are
employees of the Company and the Bank. Only independent directors serve on our Audit Committee and on our Corporate Governance & Nominations Committee.
EXECUTIVE MANAGEMENT AND COMPENSATION
Executive Management
H. Watts Steger, III
is the Chairman, President and Chief Executive Officer of Botetourt Bankshares, Inc. and Chairman of the Bank.
Mr. Steger is a veteran banker with over forty years banking experience with Bank of Botetourt, employed first by the Bank in March 1971. He became Executive Vice President and Chief Executive Officer of the Bank in 1976 and was elected
President in 1984. Mr. Steger is a 1970 graduate of Hampden-Sydney College. He is also a graduate of the Virginia Bankers School of Bank Management at the University of Virginia and is a graduate of the Graduate School of Banking of the South
at Louisiana State University. He currently serves on the faculty of both schools.
G. Lyn Hayth, III
is Secretary of
the Company and President and Chief Executive Officer of the Bank. Mr. Hayth holds both a Bachelor of Science degree in Agricultural Economics and a Master of Science degree from Virginia Polytechnic Institute and State University. He is a
graduate of the Virginia Bankers School of Bank Management at the University of Virginia and is also a graduate of the Graduate School of Banking of the South at Louisiana State University. He joined Bank of Botetourt in 1986 as a Vice President,
following three years with Farm Credit Service. Mr. Hayth was elected to the Board of
Directors of the Bank in 1990 and was named Executive Vice President in 1995. He was elected President of the Bank in January 2002 and appointed Chief Executive Officer of the Bank in July 2010.
P. Duaine Fitzgerald
is a Senior Vice President of the Bank. Mr. Fitzgerald holds an Associate in Applied Science
degree with a major in Business Management from Dabney Lancaster Community College in 1972. He is a graduate of the Virginia Bankers School of Bank Management at the University of Virginia. Mr. Fitzgerald started his banking career in 1973 with
First National Exchange Bank in Lexington and worked with American Federal Savings Bank, First Federal Savings Bank, CorEast Savings Bank, Bank of Rockbridge, One Valley Bank, and BB&T before joining Bank of Botetourt in 2000 as Senior Vice
President of Financial Services. He currently serves as a member of the Board of Trustees at Dabney S. Lancaster Community College and a member of the Board of Directors of Rockbridge-Buena Vista-Lexington Area Social Services.
Michelle A. Crook
is a Senior Vice President and is the Chief Financial Officer of the Company and the Bank. Mrs. Crook holds
a Bachelor of Business Administration degree from Roanoke College and Master of Business Administration degree from Troy University. She is a graduate of the Virginia Bankers School of Bank Management at the University of Virginia and is also a
graduate of the Graduate School of Banking at Louisiana State University. She joined Bank of Botetourt in 1993. Mrs. Crook was promoted to Chief Financial Officer of the Company and the Bank in 2005. She became a Senior Vice President in 2006.
Mrs. Crook has served as a member of the CFO Committee of the Virginia Bankers Association since 2008. She has been an adjunct professor in Roanoke Colleges Department of Business Administration & Economics since 2006. She serves
on the Board of Directors of the Dabney S. Lancaster Community College Educational Foundation.
Executive Compensation
The Compensation Committees primary goal in our compensation program is to attract, motivate, and retain qualified management for
the Company and to provide incentives for them to manage the Company to the benefit of stockholders and depositors. Accordingly, we compensate our executive officers with a mix of base salary and a bonus, including a benefits package consistent with
what is available to all other employees.
The Compensation Committee of the Board of Directors reviews all compensation and
awards to executive officers and reports them to the Board of Directors. Specifically, the committee submits the base salary, the total amount available as bonus, and the framework of the bonus calculation to the Board of Directors
for approval. It is a subjective process, but we consider many factors each year in doing this, including available surveys of salaries and benefits, adjusted for institution size and location, and relative performance. We set salary largely
based on our analysis of these surveys. In both 2010 and 2011, we divided our bonus into two parts. One part is objective, based on the Companys performance reflected in earnings per share, and one part is subjective, based on a list of
strategic and operational objectives. This is listed below under the column, Non-Equity
Incentive Plan Compensation. Since our executive officers earn this added incentive based on a combination of Bank and personal success, we believe that this encourages them to work in the
best long-term interest of the Bank. We do not compensate employees in a way that imposes additional material risk to the Bank. One employee paid on a commission basis sells financial products provided by third parties. Mortgage originators are paid
a fixed salary in addition to a commission based on total loan volume processed, as permitted by the Dodd Frank Wall Street Reform & Consumer Protection Act (Dodd-Frank Act). The Dodd-Frank Act also imposes say on
pay rules for public companies, requiring such companies to submit executive compensation to stockholders for a nonbinding, advisory vote at least every three years. However, these say on pay rules do not apply to smaller reporting
companies, like Botetourt Bankshares, until 2013. Public companies also are required to disclose golden parachute provisions, which generally are large extraordinary payments to select officers in the event of a change of control. No
provision in our compensation package qualifies as a golden parachute under either SEC or IRS rules.
In 2011, the
committee consulted the President and Chief Executive Officer Bank of Botetourt and set the bonus compensation levels and operational objectives for the other senior officers. The committees determinations were submitted to the Board
for review, amendment, and approval. Although the senior officers completed a majority of the assigned objectives, qualifying for part of their incentive compensation, they voluntarily forewent receiving incentive compensation on this element of job
performance.
The Company has an approved 2011 Annual Executive Bonus Plan (Bonus Plan) for the seven senior
officers. The 2011 Annual Executive Bonus Plan is filed as Exhibit 10.13 on the Form 8-K on November 30, 2010. It is available at our website,
www.bankofbotetourt.com
. The Bonus Plan is part of a comprehensive redesign of our employment
and compensation policies for senior officers. We believe that this Bonus Plan, along with the employment agreements discussed in the Employment and Change of Control Agreements section of this proxy, will reward the executives
appropriately for real contributions to the success of the Bank and the Company.
Performance goals may include specific
operational objectives; performance ratios such as growth in gross or net recoveries; earnings per share; book value of the Companys stock; loan loss reserves; net income (before or after taxes); expense management; earnings before or after
taxes, interest, cash flow; market share (including market share within one or more specific branch markets); net worth; appreciation in stock price; revenues; favorable comparison to established budgets; customer satisfaction; attainment of
strategic initiatives; and personal performance measures, as determined by the Compensation Committee.
The Bonus Plan
initially includes three components: a Short-Term Component Operational Objectives, a Short Term Component Earnings Per Share or some other financial metric, and a Long Term Component tied to stock performance. The Compensation
Committee will assign a weight to each component and establish a threshold, target or superior level of performance with respect to each goal or measure. Under the Bonus Plan, an officer can earn a cash bonus up to 7.0% of salary by meeting specific
operational objectives. The Bonus Plan also provides currently a payout of up to 8% of salary based upon the Companys earnings per share performance. The Long-Term Component is tied to three-year stock price performance. Each component is
subject to review and change each year at the Boards discretion.
The Earnings per Share short-term component and the long-term component tied to a three year
stock price are both subject to clawback provisions requiring participants to return a portion or all of the incentive compensation under certain unfavorable circumstances, generally actions within or partially within the
participants control.
As part of the establishment of performance goals, the Compensation Committee sets a bonus target
or targets for each category and each participant in the Plan for the ensuing Plan year. If the performance goals established for a participant are met for the Plan year, the participants award will depend upon the level of achievement that
the participant attained with respect to each goal, utilizing the formula set out in the Plan. Awards may range from 0% to the highest percentage set, applied to the participants salary. The maximum annual bonus payable to any participant
under the Plan is not expected to exceed 30% of his or her salary. The only portion of the plan that is not capped automatically is the long-term portion tied to the Companys stock price performance. The Compensation Committee believes that
the practical cap on the stock price and the limitation of the multiplier being based on a relatively small percentage of base salary, the effect is that annual bonuses from that portion of the plan are limited, as well.
Within 60 days after the end of a calendar year, the Compensation Committee will consult with the President and Chief Executive Officer
Bank of Botetourt and then certify whether or not the performance goals of the participants have been attained. The Committee then will report to the Board the amount of the bonus, if any, to be awarded to each participant. Once the bonus for
a particular Plan year is so determined, it shall be paid in cash. However, in its discretion, the Compensation Committee may establish that the Bonus Plan provide for awards in any combination of cash, restricted stock or other equity securities;
provided, however, that such equity securities are issued in accordance with the terms of stockholder approved equity plans. No incentive was paid on the Bonus Plan in 2011.
Each year going forward, within 60 days after the end of the previous year, the Compensation Committee will determine if it will adopt a bonus plan for that year and, if so, what new bonus targets and
performance goals the Bonus Plan will include. The Bonus Plan is deemed inactive in 2012 but will be reconsidered by the Compensation Committee in future years.
Another element of our long-term compensation program includes the 2009 Incentive Stock Plan, which was adopted to align executive incentives further with stockholder value creation. No stock or options
have been issued under that plan.
This committee, in addition to the Companys Chief Risk Officer, reviewed the
compensation plans for each executive officer and determined that each of those compensation plans does not contain excessive risk.
The following table summarizes the compensation of the Named Executive Officers for the
fiscal year end December 31, 2011. The Named Executive Officers are the Companys Chief Executive Officer and the other three most highly compensated executive officers who meet inclusion requirements in the table below.
2011 SUMMARY COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name and Principal Position
|
|
Year
|
|
|
Salary ($)
|
|
|
Non-Equity
Incentive
Plan
Compensation
($)
(1)
|
|
|
All Other
Compensation
($)
(2)
|
|
|
Total
($)
(3)
|
|
H. Watts Steger, III
|
|
|
2011
|
|
|
|
100,000
|
|
|
|
|
|
|
|
2,357
|
|
|
|
102,357
|
|
Chief Executive Officer
|
|
|
2010
|
|
|
|
142,844
|
|
|
|
11,000
|
|
|
|
27,106
|
|
|
|
180,960
|
|
|
|
|
|
|
|
G. Lyn Hayth, III
|
|
|
2011
|
|
|
|
160,000
|
|
|
|
|
|
|
|
8,265
|
|
|
|
168,265
|
|
President & CEO
|
|
|
2010
|
|
|
|
147,239
|
|
|
|
8,000
|
|
|
|
5,846
|
|
|
|
161,085
|
|
Bank of Botetourt
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
P. Duaine Fitzgerald
|
|
|
2011
|
|
|
|
107,776
|
|
|
|
|
|
|
|
6,822
|
|
|
|
114,598
|
|
Senior Vice President
|
|
|
2010
|
|
|
|
107,776
|
|
|
|
4,000
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6,092
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117,868
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Michelle A. Crook
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2011
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112,038
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4,777
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116,815
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Chief Financial Officer
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2010
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112,038
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4,000
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4,092
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120,130
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(1)
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Represents amounts
paid under the Companys executive incentive plan during the year in respect of service performed in the prior year.
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(2
)
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All Other
Compensation includes the imputed cost of coverage in excess of $50,000 of group-term insurance under an employee policy. The Companys match on employee contributions to the Companys 401(k)/thrift plan is included for Messrs Hayth and
Fitzgerald and Mrs. Crook. Automobile usage is included for Messrs Steger, Hayth, and Fitzgerald. Country club dues are included for Mr. Fitzgerald. A buy back for paid time off is included for Mr. Hayth and Mrs. Crook.
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(
3
)
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Total does not
include change in pension value and nonqualified deferred compensation earnings. Elements of these plans are discussed in the sections entitled Defined Benefit Pension Plan and Deferred Compensation Plan.
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Defined Benefit Pension Plan
The Bank has a qualified noncontributory, defined benefit pension plan which covers substantially all of its employee who met the eligibility requirements of 21 years of age and one year of service. The
Plans benefits were frozen on November 30, 2011. No new participants were added to the plan after November 30, 2011. All benefit accruals under the Plan ceased as of midnight November 30, 2011. After that, the accrued benefit of
each participant is determined based on years of benefit service, average compensation, excess compensation, and any other factor used to calculate the accrued benefit, each determined as of close of business November 30, 2011. Participants
shall not continue to accrue years of benefits service beyond November 30, 2011 for any purpose under the Plan. The Plans funded status is discussed in Note 12 to the Consolidated Financial Statements.
Mr. Steger retired from the Bank in 2010 and received his pension benefits in the form of a lump sum in July 2010. He is no longer a
participant in the Plan and is not due any additional benefit from the defined benefit plan.
The estimated present value of
accumulated benefit under this plan is $405,525 for Mr. Hayth, who is credited with 25 years of service. However, Mr. Hayths lump sum
payment is capped at $300,000 until he reaches age 55. The estimated present value of accumulated benefit is $169,105 for Mr. Fitzgerald, credited with 11 years of service, and $76,328 for
Mrs. Crook, credited with 18 years of service.
In 2011, the change in pension value earnings amounted to $51,828 for
Mr. Hayth, $21,600 for Mr. Fitzgerald, and $7,890 for Mrs. Crook. These values are solely an estimate of the increase in actuarial present value of the named Executive Officers accrued benefit as of age 65 under the
Companys defined benefit plan for 2011. There can be no assurance that these amounts will ever be realized by the Named Executive Officers. While not a component of the Summary Compensation Tables, these actuarial values could be considered an
element of the Companys overall compensation package for its Named Executive Officers.
The estimated annual benefit
payable under the defined benefit pension plan upon retirement at age 65 is $61,678 for Mr. Hayth, $17,373 for Mr. Fitzgerald, and $25,043 for Mrs. Crook. Benefits are estimated on the assumption that each will continue their
employment with the Company until age 65 and receive covered salary in the same amount paid in 2011.
Deferred Compensation Plan
Funded deferred compensation plans have been adopted for certain members of the Board and Executive employees. The
corresponding assets and liabilities accounts at December 31, 2011 were valued at $238,906 for the Director Plan and $288,701 for the Executive Plan. Under this plan, directors fees and executive officer bonuses may be contributed to the
plan at the sole discretion of the director or executive officer. This plan is managed by the Virginia Bankers Association.
In 2011, the change in nonqualified deferred compensation earnings amounted to $(2,315) for Mr. Steger and $(5) for Mr. Hayth.
Mr. Fitzgerald and Mrs. Crook are not participants in this plan.
Profit Sharing/Thrift Plan
The Bank provides a profit sharing and thrift plan for employees, including executive officers. Company contributions to the profit
sharing plan are made at the discretion of the Board of Directors. The thrift plan allows voluntary employee contributions of up to the IRS maximum limit. In 2011, the first 1% of employee contributions was matched 100% by the Company. The next 5%
of employee contributions was matched 50% by the Company. The total contribution to the thrift/profit sharing plan by the Company for all employees in 2011 was $88,657.
Employment and Change of Control Agreements
The Company has an employment agreement with Mr. Steger which commenced July 1, 2010 and has a three year term. Mr. Steger
retired as Chief Executive Officer of the Bank as of June 30, 2010, but he has continued on a less than full-time basis as a director of the Bank, President and Chief Executive Officer of the Company, and Chairman of the Board of Directors,
working a minimum of 1,000 hours per year. Mr. Steger advises and oversees Bank activities in his role with the Company, but he will concentrate his efforts on holding company and strategic matters. In exchange, the agreement provides
Mr. Steger a salary of $100,000 annually, subject to annual review by the Board of Directors, and other benefits offered by the Company or the Bank to other senior executives of the Bank, including disability and life insurance, vacation and
sick leave, Bank employee health insurance, and retirement plans. However, Mr. Steger will no longer participate in the Banks defined benefit retirement plan. Mr. Steger is eligible to participate in any performance-based incentive
plan that the board of the directors may establish for Company executives, although there is no such plan at this time. Mr. Steger also receives one years salary in the event of a change in control of the Company. After the original term
of the agreement, the agreement automatically extends for additional one-year periods until it is terminated by either of the parties. Mr. Stegers employment agreement is filed as Exhibit 10.6 on Form 8-K filed by the Company on
January 5, 2010, which is incorporated by reference.
Effective November 29, 2010, the Board of Directors approved a
form of Employment Agreement for two executive officers, G. Lyn Hayth III, President and Chief Executive Officer of Bank of Botetourt and Secretary of the Company, and Michelle A. Crook, Senior Vice President and Chief Financial Officer of the Bank
and the Company. At the same time, the Board of Directors approved a form of Noncompete and Change of Control Agreement for P. Duaine Fitzgerald and one other senior officer. A form of Confidentiality and Change of Control Agreement applies to
Messrs. Hayth and Fitzgerald and Mrs. Crook along with four other senior officers.
The purposes of these agreements are
to provide appropriate incentives to senior management, based on their respective duties. We intend to align their financial interests more deeply with the Companys performance while also helping the Company achieve continuity of direction.
The Companys Compensation Committee studied the executive compensation plans and agreements of many bank holding companies in our region of similar size. The Committee also reviewed compensation trends for community banks in other states. The
Committee looked at both top level officers, such as CEOs and CFOs and officers with extensive responsibilities, but just under the top level, such as chief lenders or chiefs of operations. Banks are not all organized the same, but there was enough
commonality to compare to us. The Committee also understood that the economy has not been growing significantly. This argued for incentive compensation tied closely to performance. These studies and discussions occurred over almost an entire year,
as the Committee, for each group of senior officers, debated how best to balance the needs of the Bank with the protections and compensation most likely to encourage the officers. After much deliberation, the Committee determined that the
compensation could be improved by designing for each officer an annual bonus plan, renewable (or not) by the Board yearly.
That plan is tied to various performance criteria of that officer and the Company and Bank. The Committee also decided that the Bank needed for protection, an employment agreement for the
Banks Chief Executive Officer and Chief Financial Officer. It needed noncompete protection, as well as confidentiality and change of control protection, for the two other senior officers who are responsible for financial services and lending,
because they have extensive contacts with our customers. It needed confidentiality and change of control protection only for those other senior officers who do not have extensive contacts with our customers. That is why the Committee decided to have
three levels of agreements for the senior officers, as described below. The common thread of all these agreements is a protection of the employees in the event of a sale or change in control of the Company, which provides each of these
employees a possible termination benefit of up to
1
1
/
2
times the employees salary plus 12
months health insurance in the case of a termination following a change of control.
The Employment
Agreements:
The employment agreement will apply to Mr. Hayth, President & CEO of the Bank and Mrs. Crook, the Senior Vice President & Chief Financial Officer of the Company and the Bank. This agreement will have a one
year term, effective from December 1, 2010 to November 30, 2011. It will renew automatically, continuing for successive one year terms, if notice of non-renewal is not provided at least 60 days prior to November 30 of that year. The
employment agreements most recently renewed on December 1, 2011. The Bank will begin preparing annual performance reviews prior to September 30, so it does not believe that the notice provision will pose a problem. Base pay is set for year
one and cannot be less than the original amount going forward. Executives will be eligible for an annual bonus, based on defined benchmarks, only as approved from year to year by the Board. Similarly, the executives will be eligible for equity-based
compensation if such a plan is adopted by the Board. The Board considers bonuses for employees each year. No equity-based compensation is provided currently, although the Board is considering such a plan. The Banks President and CEO will
continue to be provided an automobile. The Bank may terminate an executive if he or she becomes incapacitated as defined in the Banks long-term disability insurance policy for employees.
The Company or the Bank may terminate an executive with cause if the executive neglects his or her duties, engages in
unlawful or improper conduct, is dishonest or breaches his or her fiduciary duty, breaches the agreement, or engages in conduct that injures the Company or the Bank. An executive terminated with cause or who leaves without good reason receives no
benefit upon termination. Good reason includes assignment of duties inconsistent with the Executives responsibilities, substantial reduction of responsibilities, relocation by more than 50 miles, or a violation of the agreement by the
Bank. If the Bank terminates an executive without cause, the Bank must pay one years salary. If an executive leaves for good reason, he or she receives 90 days salary. These termination benefits are enhanced, however, after a change of control
of the Company or the Bank.
Change of Control Portion of the Employment Agreement
. A change of control essentially is
an event in which another person, group or company obtains control over 51% or more of the Company or the Bank. Within two years after a change of control, if an executive chooses to continue to work for the new company, and he or she
(i) either is
terminated without cause or has his or her contract not renewed without cause, or (ii) leaves for good reason, the new company will pay the executive one and one-half times his or her annual
salary plus 12 months health insurance benefits. If the executive leaves within six months after a change of control for any other reason, he or she will receive 90 days salary and 90 days health insurance benefits. Even if the executive is fired
with cause within two years after a change of control, he or she receives 30 days salary. The executive is restricted from competing with the Bank in most cases, with or without a change of control. In general, any executive who enters
this employment agreement also agrees not to compete with the Bank for six months after termination for any reason or after non-renewal of the Agreement by the executive (but not the Bank). Competition in this context includes working for a
competitor or in a competing business or soliciting Bank employees within the Banks market area and in adjacent localities. This is a brief summary of the form of executive employment agreement and does not cover every possibility or
exception.
The Noncompete and Change of Control Agreements:
The Noncompete and Change of Control Agreements apply to
Mr. Fitzgerald and the Senior Vice President of Commercial Lending and Business Banking. This is provided in exchange for a promise by the executive not to compete with the Bank or the Company for at least six months after the executives
termination. The executives covered by this agreement have frequent and deep contact with bank customers.
A change of control
has the same meaning as described above for the Employment Agreements. The protections for the employee in the event of a change of control are similar, as well. Within two years after a change of control, if an executive chooses to continue to work
for the new company, and he or she (i) either is terminated without cause or has his or her contract not renewed without cause, or (ii) leaves for good reason, the new company will pay the executive one and one-half times his or her annual
salary and 12 months health insurance benefits. If the executive leaves within six months after a change of control for any other reason, he or she will receive 90 days salary and 90 days health insurance benefits. Even if the executive is fired
with cause within two years after a change of control, he or she receives 30 days salary. The executive is restricted from competing with the Bank in most cases, with or without a change of control. In general, any executive who enters
this agreement also agrees not to compete with the Bank for six months after termination for any reason or after non-renewal of the Agreement by the executive (but not the Bank). Competition in this context also includes working for a competitor or
in a competing business or soliciting Bank employees within the Banks market area and in adjacent localities. This is a brief summary of the form of noncompete and change of control agreement and does not cover every possibility or exception.
The Confidentality and Change of Control Agreement:
The Confidentality and Change of Control Agreements apply to the
three other senior officers. The executives covered by this agreement typically do not have frequent and deep contact with bank customers. Accordingly, the Compensation Committee did not believe that a noncompete was necessary for these executives,
although that may change in the future as their respective responsibilities change.
The change of control provisions of this
Agreement and the confidentiality requirements essentially mirror those found in the Noncompete and Change of Control
Agreements described above. The only material difference is that these agreements do not contain noncompete restrictions. This is a brief summary of the form of agreement and does not cover every
possibility or exception.
Mr. Hayths, Mrs. Crooks (filed as Ms. Alexander), and
Mr. Fitzgeralds agreements are filed as Exhibit 10.9, 10.10, and 10.11 respectively, and a form of the Confidentality and Change of Control Agreement are filed as Exhibit 10.13, on the Form 8-K dated November 30, 2010, and is
available from the Companys website,
www.bankofbotetourt.com
.
Independent Public Accountants
The Companys Audit Committee has appointed Elliott Davis, LLC as independent public accountants for the current fiscal year ending
December 31, 2011. A representative of Elliott Davis, LLC will be present at the Annual Meeting and will be given the opportunity to make a statement and respond to appropriate questions from the stockholders.
Code of Ethics
The
Corporation has adopted a Code of Business Conduct and Ethics that apply to its directors, executives and employees. Copies of these codes were provided as Exhibits 99.2, 99.3, and 99.4 in the 2003 Form 10-KSB filed March 23, 2006, and is
available from the Companys website,
www.bankofbotetourt.com
.
Whistleblower Procedures
The Audit Committee and the Board of Directors have approved procedures for the receipt, retention and treatment of reports or complaints
to the Audit Committee regarding accounting, internal accounting controls, auditing matters and legal or regulatory matters. There are also procedures for the submission by Company or Bank employees of confidential, anonymous reports to the Audit
Committee of concerns regarding questionable accounting or auditing matters.
Report of the Audit Committee
The Audit Committee of the Board of Directors, which consists entirely of directors who meet the independence requirements of Rule
4200(a)(15) of the National Association of Securities Dealers (NASD) listing standards, has furnished the following report:
The Audit Committee assists the Board in overseeing and monitoring the integrity of the Companys financial reporting process, its compliance with legal and regulatory requirements and the quality of
its internal and external audit processes. The role and responsibilities of the Audit Committee are set forth in a written Charter adopted by the Board. The Audit Committee reviews and reassesses the Charter annually and recommends any changes to
the Board for approval. A copy of the Audit Charter is incorporated by reference in the appendix of the proxy statement of Schedule 14A filed by the Company on March 24, 2006 and is available from the Companys website,
www.bankofbotetourt.com
.
The Audit Committee is responsible for overseeing the Companys overall financial
reporting process. In fulfilling its oversight responsibilities for the consolidated financial statements for fiscal year 2011, the Audit Committee:
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Reviewed and discussed the audited consolidated financial statements for the fiscal year ended December 31, 2011 with management and Elliott
Davis, LLC (Elliott Davis), the Companys independent accountants;
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Discussed with management, Elliott Davis and the Companys internal auditors the adequacy of the system of internal controls;
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Discussed with Elliott Davis the matters required to be discussed by Statement on Auditing Standards No. 61, as amended by Statement on Auditing
Standards No. 90, relating to the conduct of the audit; and
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Received written disclosures and the letter from Elliott Davis regarding its independence as required by Rule 3526 of the Public Company Accounting
Oversight Board. The Audit Committee discussed with Elliott Davis its independence.
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The Audit Committee
also considered the status of pending litigation, taxation matters and other areas of oversight relating to the financial reporting and audit process that the committee determined appropriate.
In performing all of these functions, the Audit Committee acts only in an oversight capacity. The committee does not complete its reviews
prior to the Companys public announcements of financial results. Also, in its oversight role, the committee relies on the work and assurances of the Companys management, which has the primary responsibility for the consolidated financial
statements and reports, and on the independent auditors, who, in their report, express an opinion on the conformity of the Companys annual consolidated financial statements to generally accepted accounting principles.
Based on the Audit Committees review of the audited consolidated financial statements and discussions with management and Elliott
Davis, the committee recommended to the Board that the audited financial statements be included in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2011 for filing with the Securities and Exchange Commission.
Audit Committee:
John B.
Williamson, III, Chairman
D. Bruce Patterson
F. Lindsey Stinnett
All of the members of the Audit Committee are independent of
the Company and the Bank. The Board of Directors has determined that Mr. John B. Williamson, III, Chairman,
President, and CEO of RGC Resources, Inc., a reporting company, qualifies as an audit committee financial expert within the meaning of Item 401 of Regulation S-K of the
Securities Exchange Act. Mr. Williamson is independent of management based on the independence requirements set forth in the NASDs definition of independent director.
Principal Accounting Fees and Services
The following table presents the
fees for professional audit services rendered by Elliott Davis, LLC, for the audit of the Companys annual consolidated financial statements for the years ended December 31, 2011 and 2010 and fees billed for other services rendered Elliott
Davis during those periods.
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Year Ended December 31
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2011
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2010
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Audit fees
1
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$
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72,033
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$
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68,600
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Audit-related fees
2
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4,704
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1,688
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Tax fees
3
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All other fees
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Total
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$
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76,737
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$
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70,288
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1
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Audit fees consist of audit and review services, consents and review of documents filed with the SEC.
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2
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Audit-related fees consist of assistance and discussion concerning financial accounting and reporting standards and other accounting issues.
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3
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Tax fees consist of preparation of federal and state tax returns, review of quarterly estimated tax payments, and consultation concerning tax
compliance issues.
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Audit Committee Pre-Approval Policy
Pursuant to the terms of the Companys Audit Committee Charter, the Audit Committee is responsible for the appointment, compensation
and oversight of the work performed by the Companys independent auditor. The Audit Committee, or a designated member of the Audit Committee, must pre-approve all audit (including audit-related) and non-audit services performed by the
independent auditor in order to assure that the provision of such services does not impair the auditors independence. The Audit Committee has delegated interim pre-approval authority to Mr. John B. Williamson, III, Chairman of the
Audit Committee. Any interim pre-approval of permitted non-audit services is required to be reported to the Audit Committee at its next scheduled meeting. The Audit Committee does not delegate its responsibilities to pre-approve services performed
by the independent auditor to management.
The term of any pre-approval is 12 months from the date of pre-approval, unless the
Audit Committee specifically provides for a different period. With respect to each proposed pre-approved service, the independent auditor must provide detailed back-up documentation
to the Audit Committee regarding the specific service to be provided pursuant to a given pre-approval of the Audit Committee. Requests or applications to provide services that require separate
approval by the Audit Committee will be submitted to the Audit Committee by both the independent auditor and the Companys Chief Financial Officer, and must include a joint statement as to whether, in their view, the request or application is
consistent with the SECs rules on auditor independence.
2013 STOCKHOLDER PROPOSALS
If any stockholder intends to present a proposal to be considered for inclusion in the Companys proxy materials in connection with
the 2013 Annual Meeting, the proposal must be in proper form and must be received by the Companys Secretary, at the Companys principal office in Buchanan, Virginia, on or before December 15, 2012.
OTHER BUSINESS
The
Board of Directors does not know of any matters that may be presented for consideration at the meeting other than those specifically set forth in the Notice of Annual Meeting. However, in the event other proper matters are presented at the meeting,
it is the intention of the proxy holders named in the enclosed Proxy to take such action as shall be in accordance with their best judgment with respect to such matters.
Stockholders are urged to specify choices on the enclosed Proxy and to date and return it in the enclosed envelope. Your prompt response and cooperation will be appreciated.
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By Order of the Board of Directors
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H. Watts Steger, III
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Chairman & Chief Executive Officer
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Dated: March 26, 2012
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x
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PLEASE MARK VOTES AS IN THIS EXAMPLE
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REVOCABLE PROXY
BOTETOURT BANKSHARES, INC.
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For
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With-
hold
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For All
Except
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Proxy Solicited on Behalf of the Board of Directors
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1.
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To elect as directors the three persons listed as nominees below for a three year term. The Board of Directors recommends that you vote FOR all nominees
below.
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¨
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¨
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¨
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The undersigned hereby appoints Tommy L. Moore and H. Watts Steger, III, jointly and severally, proxies, with full power to
act alone, and with full power of substitution, to represent and to vote, as designated below and upon any and all other matters which may properly be brought before such meeting, all shares of Common Stock which the undersigned would be entitled to
vote at the Annual Meeting of Stockholders of Botetourt Bankshares, Inc. to be held at Buchanan Theatre on Main Street in Buchanan, Virginia on Wednesday, May 16, 2012 at 2:30 p.m., local time, or any adjournments thereof, for the following
purposes:
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CLASS III Nominees (Serving until 2015)
Edgar K. Baker Joyce R. Kessinger H. Watts Steger, III
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INSTRUCTION: To withhold authority to vote for
any individual nominee, mark For All Except and write that nominees name in the space provided below.
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The Board of Directors recommends that you vote FOR the following proposal.
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For
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Against
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Abstain
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2.
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To ratify the appointment of Elliott Davis, LLC as the independent registered accounting firm.
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¨
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¨
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3.
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In their discretion, the proxies are authorized to vote upon any other business that may properly come before the meeting, or any adjournment thereof.
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THIS PROXY, WHEN PROPERLY EXECUTED,
WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE STOCKHOLDER. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR ALL NOMINEES LISTED IN ITEM 1 AND FOR ITEM 2.
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Please be sure to date and sign
this proxy card in the box below.
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Date
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Sign above
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Co-holder (if any) sign above
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¿
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Detach above card, sign, date and mail in postage paid envelope provided.
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¿
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BOTETOURT BANKSHARES, INC.
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PLEASE ACT PROMPTLY
PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD
PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
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IF YOUR ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
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PROXY MATERIALS ARE
AVAILABLE ON-LINE AT:
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http://www.cfpproxy.com/6544
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6544
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