Notice of Convening Extraordinary General Meeting of Shareholder of Nordic Fibreboard AS
20 Junio 2023 - 11:26PM
Notice of Convening Extraordinary General Meeting of Shareholder of
Nordic Fibreboard AS
The Extraordinary General Meeting of
Nordic Fibreboard AS (registry code: 11421437, address:
Rääma 31, Pärnu 80044, hereinafter the Company) will be held
on the 13th of July 2023 at 10:00
am at the office of Nordic Fibreboard AS, Rääma 31 Pärnu
80044 Registration of participants will start at the venue of the
meeting at 09:45. Registration will end at 10:00.
The list of shareholders entitled to participate at the
Extraordinary General Meeting will be fixed 7
(seven) days before the Extraordinary General
Meeting, i.e. on 6 July 2023, as at the end of workday of Nasdaq
CSD Estonian settlement system.
The agenda of the Extraordinary General Meeting with the
proposals of the Supervisory Board:
- Changes in the Supervisory Board
Proposal of the Supervisory Board:1) to recall Trond Brekke from
the position of Supervisory Board member of Nordic Fibreboard
AS;
At the Supervisory Board meeting held on June 20 2023, Trond
Brekke announced his decision to resign from the Supervisory Board
of Nordic Fibreboard AS.2) to elect Aigar Kallas to the position of
Supervisory Board member with the term of five (5) years as of the
adoption of this resolution.
Aigar Kallas is graduated from the Estonian Agricultural
University as a Forest Engineer in 1995. Entered the government
service in Estonia shortly after, with a task to assist on National
Forest Policy formulation and preparation for restructuring of the
public forestry administration. Received a masters degree (M.Sc)
from the University of California, Berkeley in Agricultural and
Resource Economics in 2000: Aigar Kallas have held several
managerial jobs in forestry at both public and private sector in
Estonia and neighboring countries. 2007-2022 worked as the Managing
Director of the Estonian State-owned forestry company RMK. Aigar
Kallas is a proud father of two daughters.
As of the date of publishing of the announcement, the share
capital of Nordic Fibreboard AS is 449,906,10 euros. The company
has 4,499,061 no par value shares and each share gives one
vote.
For registration, we kindly ask the participants to
submit the following documents:
-
shareholders who are natural persons are required to submit their
identity document; representatives must submit a power of attorney
issued in a format reproducible in writing;
- the representative
of a shareholder who is a legal person must submit a valid extract
of the register where the person is registered and which provides
the right of representation of the shareholder (legal
representation) as well as the identity document. Representatives
who are not legal representatives must also submit a valid power of
attorney issued in a format reproducible in writing.
A shareholder may inform the Company of the appointment of a
representative or withdrawal of the power of attorney prior to the
Extraordinary General Meeting, by sending the corresponding notice
to the e-mail address of the
Company group@nordicfibreboard.com or by delivering
the notice in a format which can be reproduced in writing to the
Company's office Rääma 31, Pärnu, Pärnu country, between 09:00 and
16:00 by using the respective forms published on the webpage of the
Company located at
https://group.nordicfibreboard.com/en/investor/extraordinary-general-meeting.
Should a shareholder wish to inform the Company about the
appointment of a representative or withdrawal of the power of
attorney granted to a representative prior to the Extraordinary
General Meeting, the corresponding notice must be delivered and
received by the Company at the latest by 23:59 on July 10,
2023.
All documents related to the Extraordinary General Meeting of
the Company will be available to the shareholders on the Company´s
webpage https://group.nordicfibreboard.com/en/investor/extraordinary-general-meeting
and at the Company's office at location at Rääma 31,
Pärnu, Pärnu country, during working days from 09:00 to 16:00 from
the notification of convening the Extraordinary General Meeting
until the day of the Extraordinary General Meeting. Please contact
us in advance at group@nordicfibreboard.com to request access
to the documents.
All shareholders shall have the right to receive from the
Management Board information on the Company's operations at the
Extraordinary General Meeting. The Management Board may refuse to
give information, if there is a reason to presume that this may
cause significant damage to the interests of the Company. Where the
Management Board refuses to give information, a shareholder may
demand that the legality of the shareholder's demand be decided by
the Extraordinary General Meeting or submit, within 2 weeks after
the refusal, an application to a court in proceedings on petition
in order to obligate the Management Board to give information.
Any questions regarding the agenda items of the Extraordinary
General Meeting may be addressed to the Company's e‑mail
address group@nordicfibreboard.com.
Shareholders, whose shares represent at least 1/20 of the share
capital of the Company, may demand the inclusion of additional
items on the agenda of the Extraordinary General Meeting, if the
corresponding request is filed in writing at least 15 days prior to
the General Meeting, i.e. at the latest by 11:59 pm on 28 June
2023, at the e-mail address group@nordicfibreboard.com or
to the Company's location at Rääma 31, Pärnu, Pärnu country. A
draft decision or rationale must be submitted at the same time as
the proposal to supplement the agenda.
Shareholders, whose shares represent at least 1/20 of the share
capital of the Company, may submit to the Company in writing a
draft resolution on each agenda item, by posting the draft to the
e-mail address group@nordicfibreboard.com or to the
Company's location at Rääma 31, Pärnu, Pärnu country. The draft
must be submitted in electronic form or by post so that it would be
delivered to and received by the Company no later than 3 working
days before the Extraordinary General Meeting, i.e. by 11:59 pm on
10 July 2023 at the latest.
Torfinn LosvikCEO & Chairman of the Management BoardPhone: +
372 56 99 09 88E-mail: torfinn.losvik@nordicfibreboard.com
- Draft Resolutions of the Extraordinary General Meeting
13072023
- PROXY for exercising the rights of a shareholder at the EGM of
shareholders
- Notice of withdrawal of a proxy for exercising the rights of a
shareholder at the EGM of shareholders
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