Notice of Convening Annual General Meeting of Shareholder of Nordic Fibreboard AS
27 Abril 2023 - 11:00PM
Notice of Convening Annual General Meeting of Shareholder of Nordic
Fibreboard AS
The Annual General Meeting of Nordic
Fibreboard AS (registry code: 11421437, address: Rääma 31,
Pärnu 80044, hereinafter the Company) will be held
on the 22th of May 2023 at 10.00
am at the office of Nordic Fibreboard AS, Rääma 31 Pärnu.
Registration of participants will start at the venue of the meeting
at 09:45. Registration will end at 10:00.
The list of shareholders entitled to participate at the Annual
General Meeting will be fixed 7
(seven) days before the Annual General Meeting, i.e.
on 15 May 2023, as at the end of workday of Nasdaq CSD Estonian
settlement system.
Agenda of the Annual General Meeting
with the proposals of the Supervisory Board:
1. Approval of the
annual report of the Company for the financial year
2022
Proposal of the Supervisory Board: To approve
the annual report of the Company for the financial year 2022, in
accordance with which the consolidated balance sheet value of the
Company as at 31 December 2022 was 9,407,935.54 euro and the net
profit for the financial year was 1,234,100.86 euros.
2. Allocation of
profits for the financial year 2022
Proposal of the Supervisory Board: To transfer
the consolidated net profit of the Company for the financial year
2022, in the amount of 1,234,100.86 euros, to the profit of
previous periods.
3. Appointment and remuneration
principles of auditor for the financial year 2023
Proposal of the Supervisory Board: To appoint AS
PricewaterhouseCoopers (register code: 10142876; aaddress: Pärnu
mnt. 15, 10141 Tallinn) as the auditor of the Company for the
financial year 2023. Public accounting services will be paid for in
accordance with the contract to be drawn up with the auditor.
4. Extension of the authorization of
the members of the Supervisory Board
The terms of office of the member of the Supervisory Board
Sakari Wallin expire on November 15, 2023
Proposal of the Supervisory Board: To extend the authorization
of the member of the Group's Supervisory Sakari Wallin for 5 (five)
years from the expiry of current terms.
_________________________________________________
As of the date of publishing of the announcement, the share
capital of Nordic Fibreboard AS is 449,906,10 euros. The company
has 4,499,061 no par value shares and each share gives one
vote.
For registration, we kindly ask the participants to
submit the following documents:
-
shareholders who are natural persons are required to submit their
identity document; representatives must submit a power of attorney
issued in a format reproducible in writing;
- the representative
of a shareholder who is a legal person must submit a valid extract
of the register where the person is registered and which provides
the right of representation of the shareholder (legal
representation) as well as the identity document. Representatives
who are not legal representatives must also submit a valid power of
attorney issued in a format reproducible in writing.
A shareholder may inform the Company of the appointment of a
representative or withdrawal of the power of attorney prior to the
Annual General Meeting, by sending the corresponding notice to the
e-mail address of the Company group@nordicfibreboard.com
or by delivering the notice in a format which can be
reproduced in writing to the Company's office Rääma 31, Pärnu,
Pärnu country, between 09:00 and 16:00 by using the respective
forms published on the webpage of the Company located at
https://group.nordicfibreboard.com/en/investor/general-meetings.
Should a shareholder wish to inform the Company about the
appointment of a representative or withdrawal of the power of
attorney granted to a representative prior to the Annual General
Meeting, the corresponding notice must be delivered and received by
the Company at the latest by 23:59 on May 19, 2022.
All documents related to the Annual General Meeting of the
Company will be available to the shareholders on the Company´s
webpage https://group.nordicfibreboard.com/en/investor/general-meetings
and at the Company's office at location at Rääma 31,
Pärnu, Pärnu country, during working days from 09:00 to 16:00 from
the notification of convening the Annual General Meeting until the
day of the Annual General Meeting. Please contact us in advance
at group@nordicfibreboard.com to request access to the
documents.
All shareholders shall have the right to receive from the
Management Board information on the Company's operations at the
Annual General Meeting. The Management Board may refuse to give
information, if there is a reason to presume that this may cause
significant damage to the interests of the Company. Where the
Management Board refuses to give information, a shareholder may
demand that the legality of the shareholder's demand be decided by
the Annual General Meeting or submit, within 2 weeks after the
refusal, an application to a court in proceedings on petition in
order to obligate the Management Board to give information.
Any questions regarding the agenda items of the Annual General
Meeting may be addressed to the Company's e‑mail
address group@nordicfibreboard.com.
Shareholders, whose shares represent at least 1/20 of the share
capital of the Company, may submit to the Company in writing a
draft resolution on each agenda item, by posting the draft to the
e-mail address group@nordicfibreboard.com or to the
Company's office at Rääma 31, Pärnu, Pärnu country. The draft
must be submitted in electronic form or by e-mail so that it would
be delivered to and received by the Company no later than 3 working
days before the Annual General Meeting.
Torfinn LosvikCEO & Chairman of the Management BoardPhone: +
372 56 99 09 88E-mail: torfinn.losvik@nordicfibreboard.com
- Draft Resolutions of the Annual General Meeting 22.05.2023
- General meeting information 22.05.2023
- PROXY for exercising the rights of a shareholder at the AGM of
shareholders
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