Spectris PLC Notice of AGM (3337K)
21 Abril 2020 - 3:30AM
UK Regulatory
TIDMSXS
RNS Number : 3337K
Spectris PLC
21 April 2020
Spectris PLC ('Spectris' or 'the Company')
Notice of Annual General Meeting
The Company's notice of annual general meeting (the 'Notice')
was posted to shareholders today. The Notice convenes the 2020
Annual General Meeting (the 'AGM'). The AGM will be held at the
offices of Spectris plc at Heritage House, Church Road, Egham TW20
9QD at 12.00 noon (BST) on
Friday 22 May 2020.
A copy of the Notice has also been submitted to the National
Storage Mechanism and will shortly be available for inspection at:
http://www.morningstar.co.uk/uk/NSM . The Notice is also available
on the Company's website at www.spectris.com .
Defined terms used in this announcement shall, unless otherwise
specifically defined herein, have the same meanings as in the
Notice.
COVID-19
In order to tackle the ongoing COVID-19 global pandemic, the UK
Government have put in place new regulations restricting the
movement of people. These regulations include the prevention of
public gatherings of more than two people, unless essential for
work purposes, and prevent non-essential travel. The health and
wellbeing of our shareholders, employees, advisers and of the
general public is of upmost importance to the Board. The Company is
committed to minimising the unnecessary movement of people at this
time. As a result, and in order that shareholders can comply with
the measures currently in place, the Annual General Meeting this
year requires to be a closed meeting, which shareholders are not
permitted to attend. Any shareholder that seeks to attend the
Annual General Meeting in person will be prevented from doing so on
the grounds of public safety. Two shareholders in attendance shall
constitute a quorum, as set out in the Company's articles of
association. The Company shall ensure that a quorum is present and
that the two shareholders will be the only persons in attendance,
therefore abiding with the new laws in place and allowing the
business contained in the 2020 Notice of Annual General Meeting to
be conducted. This year, the Annual General Meeting will be held
purely to conduct the required formal business and will not include
a presentation or refreshments, as has been the case in previous
years. The voting results on the resolutions put to the Annual
General Meeting shall be announced to the market and uploaded onto
the Company's website following the closure of the Annual General
Meeting.
The Company will continue to monitor the restrictions put in
place in response to COVID-19 and, if circumstances change
resulting in the lifting of measures preventing the movement of
people ahead of the Annual General Meeting, it will consider if it
is appropriate to open up the Annual General Meeting for attendance
by shareholders. If this is the case, an update will be given on
the Company's website Annual General Meeting page at
https://www.spectris.com/investors/shareholder-information/general-meetings/meetings-2020
and by way of announcement to the London Stock Exchange.
The Board remains committed to allowing shareholders the
opportunity to engage with the Board. If the Company is required to
hold a closed meeting, provision will be put in place for
shareholders to meet with members of the Board after restrictions
have been lifted and details of this meeting will be published on
the Company's website in due course. Shareholders may register
their interest in attending this meeting at cosec@spectris.com . If
shareholders have any questions for the Board in advance of the
Annual General Meeting, these can be sent by to e-mail
cosec@spectris.com. The Board will endeavour to answer key themes
of these questions on the Company's website as soon as
practical.
Shareholders are strongly encouraged to ensure that their votes
are counted at the Annual General Meeting by appointing the
chairman of the Annual General Meeting as their proxy and
submitting their completed Form of Proxy as soon as possible and,
in any event, so as to arrive at the offices of the Company's
registrars, Equiniti, Aspect House, Spencer Road, Lancing, West
Sussex BN99 6DA, not later than
12.00 noon (BST) on Wednesday 20 May 2020.
Shareholders should, however, be aware that, in relation to the
printed Forms of Proxy, Royal Mail has indicated that it is likely
that some areas of the country will experience a reduction in
service levels due to absences at their local mail centre or
delivery office due to the COVID-19 pandemic. Accordingly, in order
to ensure that your vote on the resolutions is registered and
counted, the Board recommends that:
-- if possible, voting by proxy should be undertaken for
eligible shareholders through CREST, in the manner described below;
and
-- if voting by proxy is undertaken through submission of the
printed Forms of Proxy, these Forms of Proxy should be completed
and sent to the Company's registrar, Equiniti, as soon as
possible.
If you hold your Ordinary Shares in CREST, you may appoint a
proxy by completing and transmitting a CREST Proxy Instruction so
as to be received by the Company's registrars,
Equiniti, not later than 12.00 noon (BST) on Wednesday 20 May 2020.
If you do require a copy of the Form of Proxy, this can be
downloaded on the Company website at
https://www.spectris.com/investors/shareholder-information/general-meetings/meetings-2020
, where you will also find instructions for completion of that
Form. Further instructions on voting by proxy are set out in the
Notice.
Eliza Unwin
Assistant Company Secretary
01784 470 470
LEI Number: 213800Z4CO2CZO3M3T10
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END
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